In order to control operational costs in a more efficient manner, many restaurants will set up a central kitchen for achieving centralized production of finished goods or semi-finished goods. The goods will be delivered to different outlets for reheat or further processing to lower operational costs. This operation model is beneficial for restaurants to expand their business in the long run. Despite the advantages a central kitchen may bring, it is not an easy task to run a kitchen efficiently due to its complex operations. Apart from integrating purchase orders (PR) from different outlets, a central kitchen is also responsible for handling a wide spectrum of tasks, including production planning, delivery, inventory control, procurement and more.
Without the help of a proper system, a central kitchen may not only be prone to managerial chaos and data deficiencies, but also risk miscommunication with outlets which may disturb daily operations. A comprehensive system is thus particularly crucial for you to run a central kitchen smoothly, and FOODIVAL can help you with its central kitchen module!
PR Integration
The system can assist the central kitchen in collecting and integrating PRs from different outlets, listing the locations of the outlets and the requested quantities in detail without any error-prone manual operations like collecting PRs through WhatsApp or emails. This helps accelerate the entire order management process while boosting order accuracy. The users are also allowed to adjust the requested quantities and add special remarks in the PRs based on the production schedule and inventory level of the central kitchen. Once a PR has been revised, the system will notify the outlets of the changes to avoid misunderstanding and strengthen communications between the two parties. This function ensures that each outlet can be allocated with sufficient amounts of goods to meet their daily sales needs.
Outstanding PR Alert
To prevent the central kitchen from overlooking and missing orders which may affect the daily operations of the outlets, FOODIVAL has incorporated an “Outstanding PR” alert to timely remind the users of the unprocessed PRs in detail, allowing the central kitchen to plan their production schedule more efficiently.
Inventory Level and Expiry Alert
Apart from recording inventory movements, including stock in, stock out, transfer, FOODIVAL also provides “Inventory level” alert and “Ingredient about to expired” alert. When the inventory level is lower or higher than the preset levels, the system will automatically send an alert to users. Moreover, the system is also capable of calculating the expiry date of each ingredient based on their stock-in date and notify the users in advance, allowing them to better utilize the stock while minimizing food waste.
Production Management
FOODIVAL helps streamline the production workflows and optimize the production schedules for the central kitchen by integrating the requested order quantities from outlets and cross-referencing the data against the existing inventory levels. This automation allows the central kitchen to plan the production schedules efficiently and ensure it can maintain sufficient stock for fulfilling the daily needs of all outlets. The system is also equipped with an alert system to remind the users of the numbers of finished goods, goods in process and unfinished goods, allowing them to keep clear track of the production status and make timely adjustments to the production plans.
Delivery Arrangement
FOODIVAL’s delivery workflow is easy to follow. With FOODIVAL, the central kitchen no longer needs to manually prepare packing lists and delivery notes. Instead, all the necessary documents can be generated by the system with a few clicks. Moreover, the system supports “partial delivery” which is useful when the central kitchen is unable to follow the production schedules due to reasons such as insufficient raw materials. The feature accommodates the above scenario which ensures that the central kitchen can make timely deliveries to outlets, boosting work efficiency and flexibility.
Delivery Alert
To strengthen the communications between the central kitchen and outlets, FOODIVAL will notify the outlets of the delivery schedule confirmed by the central kitchen, allowing outlets to make arrangements in advance. Moreover, the system is equipped with an “uncompleted delivery” alert system which significantly prevents the central kitchen from missing orders, further enhancing operational efficiency.
Recipes for Semi-Finished Goods
Apart from handling the calculation of the cost and quantity of ingredients used for each dish on the menu, FOODIVAL can also manage recipes of semi-finished goods such as hand-made sauce. The central kitchen can directly add the recipes of any semi-finished goods to the main recipes when needed. FOODIVAl can calculate the total amount of ingredients required for production (including the main recipes and semi-finished product recipes) and automatically deduct the amount of used ingredients from the inventory records during the production process. Furthermore, if integrating a POS system with FOODIVAL or conducting stock take regularly, the system can auto-calculate the costs for each dish as a reference for restaurants to enhance their recipes, sales and procurement strategies.
FOODIVAL's comprehensive central kitchen module can not only assist restaurants in digital transformation but also streamlining order reception process and production schedule planning for the central kitchen. This significantly reduces manual operations, minimizes human errors and enhances operational transparency in the kitchen, which helps strengthen communication between workshop and restaurants. Enhanced communication can accelerate collaboration among various departments which in turn improves overall operational efficiency. If you have already set up or are planning to open a central kitchen, please feel free to click here to contact us for exploring the best digital solutions for managing your central kitchen!
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