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F&B Human Resource Management and Financial Management System

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Building a Connected Ecosystem to Spot Profitability at a Glance

With a large number of part-time and frontline staff, the F&B industry has always been one of the most challenging sectors for human resources management. FlexSystem’s BridgeBuilder HRMS offers a comprehensive and flexible suite of modules and functions that effectively supports all the essential HR-related tasks in the sector. From payroll processing and attendance management to rostering, onboarding and more, BridgeBuilder helps restaurant operators improve employee management efficiency while ensuring full compliance at every step. In addition, all human resources and purchasing data can be synchronised with FlexAccount, FlexSystem’s financial management system, for data integration, settlement and analysis. This high level of automation and seamless connectivity significantly reduces work hours and minimum risk of human errors caused by manual operations. From purchasing, inventory and sales to human resources and financial management, FlexSystem provides an integrated solution to support every aspect of restaurant operation and management.

BridgeBuilder HRMS – Built for F&B, Designed to Simplify HR
From rostering and attendance to leave management and payroll—covering every HR need in one integrated solution!

Smart Clocking for
Easy Management of
Part-Time and Casual Staff

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Renowned for its high automation, excellent data accuracy, reliability and seamless integration, BridgeBuilder’s attendance management module is specially designed for part-time and casual staff-intensive industries as the F&B Sector. Our system provides three smart clocking methods including GPS clocking, bluetooth (i-Beacon) clocking and facial recognition to effectively prevent “buddy-punching” for ensuring data accuracy and authenticity. Moreover, all attendance records can be synchronised with the payroll engine for enabling automation of the payroll process without any manual operations required. This high level of automation and seamless integration greatly enhance management efficiency and payroll accuracy, fully supporting the HR needs of the F&B sector with high labour mobility.

Flexible Rostering for
Handling Complex Work
Schedules

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Specialised in HR management for the F&B sectors, our roster module is highly flexible to support complex work schedule and operation needs. For example, you can easily handle multiple shifts per day, cross-regional or departmental staff secondment with our system. Also, with our built-in “468” alerts, your HR department can monitor working hours of part-time staff effectively and timely to avoid labour disputes and lower legal risks while enhancing the overall compliance of your HR management.

Real-time Data
Exchanges for High Level
of Synergy

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A part-time and casual staff intensive industry like the F&B industry often requires a user-friendly but comprehensive HRMS to handle overtime and relevant compensation during peak hours. BridgeBuilder HRMS offers a wide range of Employee Self Services (ESS) in our mobile app to allow your staff to easily handle all HR-related tasks anytime and anywhere on the go, including clocking, submitting overtime requests, leave applications and more. Our mobile app can significantly accelerate your application and approval process without any manual work required. All data can be smoothly integrated with our payroll and roster management modules for facilitating data exchanges and automating payroll processing, further reducing payroll errors and easing HR workload.

Flexible Payroll,
Employee Compensation,
Tax and MPF Handling

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Addressing F&B industry’s needs for handling payroll for a large number of part-time and casual staff, BridgeBuilder offers flexible payroll policy setting and calculation formulas while ensuring compliance with the labour laws, covering the key requirements such as rule “713”, “468”, MPF, BEA and BCT’s MPF (Industry Schemes). Our highly compliant solution aligns with the ever-changing and diverse HR needs by supporting a wide variety of payroll and compensation items, such as attendance bonuses, sales/performance bonuses, annual bonuses, OT allowances, meal allowances etc., effectively streamlining complex workflows by placing manual operations with automation. With our comprehensive solution, you are able to reduce payroll errors caused by human mistakes while enhancing payroll accuracy and minimising the risks of legal disputes.

Easy Self-Onboarding
for Enhanced Management Efficiency

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To improve recruitment efficiency for the F&B sectors where part-time and casual staff are intensive, we support self-onboarding services to allow new joiners to fill in their personal information, including their identity numbers, contact information, emergency contact, academic records, bank accounts and more, via our online platform. This seamless arrangement greatly reduces onboarding time and simplifies relevant procedures. With our self-onboarding feature, you can now manage everything online with higher efficiency. All employee data can be synchronised with the backend upon HR approval to ensure data security.

FlexAccount – Specialised in F&B Financial Management and Analysis
A Hassle-Fress Reconciliation and Settlement Experience

If you wish to automate your restaurant operations and management ever further, integrating FOODIVAL with FlexAccount is the right move. By synchronising FOODIVAL’s procurement and invoice data directly into FlexAccount, you are able to automate your reconciliation and settlement process, reducing the processing time from two weeks to about a week by cutting tedious manual verification work to ease workload on your finance team. Additionally, by connecting sales, procurement and labour cost data, you can build your own integrated system ecosystem. This gives you real-time visibility into daily revenue and overall operational performance, getting rid of lag in data analysis commonly seen in the F&B industry to allow instant understanding of your actual profitability and losses.

Automated Accounts Payable for Fast, Convenient and Error-Free Workflows

FlexAccount extracts bills directly from FOODIVAL and instantly synchronises them to the accounts payable module. It consolidates supplier invoices from different outlets and processes payments together, reducing the time spent on bill verification while preventing incorrect transfers and fraud.

Easy Monitoring of Depreciation Costs by Effective Tracking of Restaurant Fixed Assets

The system records and tracks all fixed asset categories for your restaurant, including kitchen equipment, furniture and other valuable assets. It automatically calculates depreciation or pauses it when needed, while clearly recording asset costs by outlet, giving you full control over costs.

Real-Time Outlet Profit & Loss Insights for Boosting Profitability

FlexAccount helps your restaurant handle month-end closing efficiently and swiftly. It records temporary and recurring expenses for each outlet, making it easy to analyse key costs per outlet, including food costs, labour costs and rent. You can freely generate and customize financial reports based on your operational needs, empowering you to identify profits and losses at a glance.

All For a Price of a Daily Coffee

FOODIVAL helps you take full control and gain complete visibility of your restaurant’s daily operations, from food cost to daily supply chain and stock.

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